These days it can hardly be an exaggeration to state that the average contemporary office cannot function without a removable station, which is an advanced version of a simple copier turned into a copier-printer scanner and, occasionally, a fax machine. Brother International Corporation conducted a study that indicates that small business loses anything between $10,000 and $20,000 every hour that office equipment is not working. Being one of the most often used pieces of equipment in your office, it is crucial to perform regular maintenance on your multifunction copier to guarantee the best result possible. With Copiers Online, now let’s examine some basic preventive measures as well as advice on how to take care of your multifunction copier so that you do not have to go through repairs in the future and disrupt your business.
1. Significance of Adherence to Regimen Maintenance
It is very necessary to remind why copier maintenance is so important before turning to the explanation of the steps. Maintenance enhances the effectiveness of the copier and it’s durability it means that it will serve your business for a longer period than an ill-maintained copier.
Improved Print Quality
Some of the problems of poor copier maintenance include production of smudged or streaky prints, paper jam and even producing distorted images. Maintaining the copier entails cleaning it and replacing some of it parts to make sure that it is always producing high quality prints to give credence to your company image.
Cost Efficiency
This helps you to avoid costly repair on emergent situations and early replacement of the equipment or vehicles in question. Regular maintenance of your copier can prevent it from developing problems at some point in the future hence less frequency in repairs.
2. Tips for Maintaining Your MS for Peak Performance
It is important to note that there is always a daily maintenance needed for the multifunction copier to always be in its best working condition. As much as these tasks are basic, they are mostly ignored until bigger issues develop in their wake.
Keep the Copier Clean
Dust and dirt on the external part of the copier and toner particles on the inner part may hamper the functioning of the copier. Cleaning the outer case of the copier is simply done by using a damp soft lint free cloth frequently. If there is, pay specific attention to the control panel it is frequently touched by many users.
The exterior must be cleaned according to the manufacturer’s recommendations, while for the interior, just read the tag. Do not use materials that are abrasive, or else aggressive chemical substances that might be deleterious to working parts. Cleaning is another process which minimizes the amount of dirt that accumulates onPaper jamming and less quality printing are some of the problems that result from dirt accumulation.
Handle Paper Properly
One of the biggest problems of copiers is, without doubt, paper jams, which can be attributed to improper loading of paper and improper handling of the paper afterwards. To prevent this:
– Tap the recommended paper type and size as suggested by the producer of the copier in use.
– The paper used to feed the device should not be exposed to moisture as this causes formation of s and thus jamming of the system.
– Place the paper lightly before loading it into the tray so that each sheet will not crumple with the next.
– Place paper in the tray properly for it to feed properly and not more than the specified limit.
Monitor Toner Levels
If the toner is very low it may cause poor image quality, and if not attended to it may affect the functioning of the copier in the long run. Mark frequently the cartridge’s toner level and replace cartridge when the levels are exhausted. Most of the contemporary copiers include the notification or low toner level; however, it would be wiser to store an additional cartridge.
3. Regular Maintenance and Inspection
There are also what one might describe as basic preventive maintenance schedules which should be effectively performed for your copier to work optimally at all times and Basic tasks are some of the complicated tasks that should be effectively done on a regular basis so that to keep your copier in the right condition.
Replace Worn Parts
Copiers also have some components that gradually degrade and thus require replacement over a certain period; these are rollers, belts, and fusers. These parts need to be checked frequently and should be replaced if found to be defective so as to avoid break downs. For instance, if rollers have worn out, then it affects the feeding of papers and if the fuser is affected in some way then it affects the quality of prints.
It is advisable that one checks in the copier’s manual for the right time that the copier should be taken for servicing or consult a professional technician to set a routine for conducting servicing.
Calibrate the Copier
It is a good practice to check the color calibration frequently because this way you will be able to achieve the right color balance for your copier and avoid not wanted color differences in your prints that could doom the image of your business. Almost all copiers have a self calibration feature which is usually located at the touch panel of the machine. Do the calibration often, or when you see that the print quality is poor.
4. Troubleshooting Common Issues
Nevertheless, problems may occur even if the facilities are well-maintained frequently. Here is an insight on how to understand some of the frequent issues that a copier can have and how to intervene to solve them:
Paper Jams
A common problem with printers is paper jams, which is commonly as a result of wrong loading, use of wrong type of paper or worn out rollers. If a jam occurs, follow these steps:If a jam occurs, follow these steps:
- Never try to extract the jammed paper while the copier is still on.
- Incase of a jam, open the relevant access panels to search for the stuck paper.
- Pry the paper away with your fingers as carefully as possible so that you do not tear the paper.
- After that, look for that which could still be left on the desks or floors and take them away.
- Also turn off the panels and switch on the copier.
Continued paper jam can be blamed on the rollers that may need replacing or asking for a technician’s help.
The streaks or lines on prints Haupt described on prints as streaks or lines running in a longitudinal direction from the top to bottom of the image either perpendicular or parallel to the vertical axis of the picture plane.
Strips or lines in the prints are usually attributed to dirty scanner glass, drum units or fusers. To resolve this issue:
- Wipe the scanner glass with a soft and a non-toxic solvent in order to remove any debris on this surface.
- Check the exterior surface of the drum and fuser products for signs of ripeness or dirt and clean or renew if essential.
- If there is a maintenance menu on the copier, perform a cleaning cycle on the machine.
Faded or Blurry Prints
The issues of having a faded or blurry print can be resulted by low toner level, wrong settings of printing and may require calibration. To fix this:
- If it is low, then, check and replace the toner cartridge.
- Do not forget to adjust the print settings according to the type of the paper that is to be used.
- You are required to do a calibration cycle to change the quality of the print.
Conclusion
It is important to know how to care for your multifunction copier for it to give out its best performance and durability.
Prevent trouble: do not wait for a problem to occur – perform routine maintenance and call specialists from Copiers Online to maintain the proper functioning of the copier and satisfactory performance from your office. If you adequately maintain your multifunction copier we are sure your business will enjoy the services of your investment for many years.